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Legal records storage

Legal records storage

Tailor-made solutions for legal records, including storage of Custodial Packets, Verification of Identity, Deeds and matter files.

At TIMG, we take information management just as seriously as you do. After all, we understand just how important the critical information you manage and protect is. That’s why we have created specialised solutions tailor-made to specific industries. In particular, we specialise in the management and off-site storage of legal records.

Your records are stored in a highly controlled, secure environment allowing easy and fast retrieval, tracking and reporting by authorised personnel using our high-security asset-tracking software.

No longer do you have to fear cyber-attacks, security breaches or data loss; and meeting auditing and risk-management requirements becomes simpler.

As a professional within the legal field, we recognise your need to quickly access your documents and real-time data.

Here’s how our purpose-built solutions can benefit your business:

Conveyancing file storage

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You handle the law, we’ll handle the files. This solution is simple to use with absolutely no fuss.

Stress-free legal file archiving

Our specialised archiving services for law firms and conveyancers allow home-based conveyancers, sole practitioners and major multi-partner firms to free their space and staff, while eliminating the stress of file archiving, storage and retrieval.

Closed file archiving is generally the least liked, most inefficient and error-prone part of a law or conveyancing practice. But it doesn’t have to be this way.

With our closed file archiving services, there’s nothing for you or your staff to do after each file is closed. Simply place files into tubs provided by us and we’ll take care of the rest – from packing, barcoding and secure storage through to eventual secure destruction. You handle the law – we’ll handle the files.

In addition to eliminating the stress of archiving, our service is packaged to enable recovery of the lifetime cost of file retention upon closing each matter.

The combination of these services results in immediate and lasting operational and financial improvements in this difficult though important aspect of a busy law or conveyancing practice.

Services include:
  • Free scheduled collection
  • Barcoding and indexing of each file
  • Secure storage for the agreed retention period
  • Scanning of files and secure online image hosting
  • Online access for complete visibility and control
  • On-demand retrieval of files – either same day, next day or for urgent documents, by image-on-demand in as little as 15 minutes
  • Insertion of documents into stored files
  • Secure destruction of files once they have passed their required retention period

There is no need for your staff to know in which box a particular file is located – you just ask for what you want by your client name or matter number.

Our legal file archiving service is a proven system to:
  • Ensure closed legal files are securely stored and available on demand
  • Immediately eliminate space problems and operational problems with files
  • Free up hours of staff time per week
  • Enable recovery of the lifetime cost of archiving upon the closing of each matter
  • Ensure compliance with long-term file retention and Privacy Law obligations
Here’s what our clients say about us:

"I’ve been in private practice for 30 years. Your service is the best thing I’ve done.”

"I wish I’d started years ago.”

"It’s life changing. It’s the best thing I’ve ever done.”

"We didn't know there was a better way.”

Click here to see client interviews on our YouTube Channel.

Simply a better way

No matter what the state of your existing archives, we can quickly and cost-effectively put you back in control of your archived files and get archiving permanently off your to-do list.

Contact us for more information or an obligation-free consultation to see how our legal file archiving can benefit you and your business.

Matter file, Will and Custodial Packet storage

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Keep your clients' confidential information safe in our secure state-of-the-art premises. We have the space to store just about anything.

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