Matter file, Will and Custodial Packet storage

26 January 2015

Keep your clients' confidential information safe in our secure state-of-the-art premises. We have the space to store just about anything.

With fast urgent file retrieval times and software specially developed for tracking individual files both on site and off-site, tracking and storing your closed-matter files has never been easier.

Features and benefits:
  • Barcoding of individual files – meaning a better audit trail, cheaper retrievals and no requirement to purchase boxes
  • Secure handling and transport of files by security-vetted, permanent employees – not sub-contracted couriers
  • Urgent file retrieval and delivery guaranteed within metro sites – 24 hours a day, 365 days a year
  • Specialised, secure and climate-controlled storage areas for Wills, Deeds and Custodial Packets
  • No call centres – talk directly to your dedicated local operations team every time, even after-hours
  • Document scan-on-demand and back-scanning services.

Online culling tool for closed-matter files

We have developed an online culling tool specifically for the legal industry. Our team has an acute understanding of the importance of effectively managing closed-matter files, and we know that when it comes to retrievals, time is of the essence and accuracy is paramount.

We have worked alongside many law firms of all sizes, developing solutions that result in easier, more efficient and cost effective ways of storing and tracking closed-matter files.

Features and benefits of our online tool:
  • Barcodes allocated to individual files for a better audit trail
  • Have your complete legal file database imported into our online system with data fields including: Matter Number, Client Name, Open and Closed Dates and Destruction Date
  • When allocating a barcode to a file being culled, search for the Matter Number on our system, and all relevant fields pertaining to that file will automatically be populated (no manual data entry and better accuracy)
  • Export search results, inventory lists, and manage destruction online.
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